Secure Document Management
Secure Document Management
The right digital systems https://boardroomtalk.org/nonprofit-board-software-advantages-and-disadvantages/ and tools allow you to ensure that documents are protected throughout the entire process. A document workflow that includes an integrated document management system (DMS) from submission of forms to execution is time-saving, increases accuracy, and assures security from start to finish.
Choose the DMS with security features such as encryption, authentication, and editing restrictions. It should be able to generate a full audit track for each file, and record who edited it at the time of. This will stop important information from being lost or rewritten as well as keeping the most current version accessible at all times.
The majority of companies for both internal and external communication however, using it to transfer files could create security risks. A DMS should allow businesses to share files securely with clients through a client portal. It should also be able to connect with identity providers to simplify access control and authentication of users.
Choose a cloud DMS that regularly backups data, protecting your data from corruption and loss if there is a data breach. It should be able restore backups quickly. Choose a solution that offers at least two levels of redundancy. One should be located in the far distance to safeguard against natural catastrophes.
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