Virtual Board Portals
Board portals are secure hubs that streamline the management of meetings. They let board members focus more on governance, and less dealing with petty logistics. A well-designed board portal eliminates the need to print and distribute physical materials for boards.
Ideally, board papers should be distributed at minimum two to three days before the meeting so that directors can go through them before the meeting. This allows the board to go through and discuss each report in advance. This is also the ideal time to ensure that all directors are https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/ informed about any changes made to the original report, or any new information that is contained in an update.
Boards can benefit from a range of tools which allows them to effectively plan and conduct meetings, work with committees and colleagues and produce minutes after each meeting. Moreover, they should be able to provide their stakeholders with an all-in-one source for the most up-to-date, accurate and complete board materials.
For the best results with your portal, choose a provider who is willing to work directly with your IT department and that takes into account the security requirements of your business. Make sure the application you choose is ISO 27001 compliant with encryption for transit and rest, and offers granular control of authentication and access. It should also offer 24 hour support by a dedicated group of experts. Make sure that the provider of your board portal is regularly subject to internal and external audits as well as penetration tests.
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